Annual General Meeting

Notice of 43rd Annual General Meeting

2019 Committee Nomination Form

NOTICE OF 2019 ANNUAL GENERAL MEETING

Dear Members,

Notice is hereby given of the 43 rd Annual General Meeting of members of the Winston Hills Athletics Centre.

DATE & TIME
Monday, 29/4/2019 The WHAC Annual General Meeting will commence at 7.30pm

LOCATION
Winston Hills Sports Club meeting room, Gooden Reserve, Cnr Gooden Drv & Kanili Ave, Baulkham Hills, NSW 2153

The Business of the Annual General Meeting includes:

  • confirmation of the minutes of the previous Annual General Meeting ;
  • confirmation of the minutes of the previous Special General Meeting on 9 th March 2019
  • receipt of accounts and reports from the 2018/19 Committee and auditors on the activities of the Centre during the previous twelve months;
  • conduct of an election for the positions of Treasurer, and Secretary together with members of the General
  • Committee for the 2019/2020 season;

  • appointment of a suitably qualified auditor for the 2019/2020 season;
  • “Excessive emphasis on” High Achievement” in Perpetual trophies criteria and reduced emphasis on Commitment, Improvement, Consistent Performance and Overall Quality of Athletic Representation
  • Special Business. The following Special Resolutions will be put:
    • That Sara Welsby be endorsed as a Life Member of Winston Hills Athletics Centre
    • That Fiona Selmes be endorsed as a Life Member of Winston Hills Athletics Centre
    • That Karen Cochrane be endorsed as a Life Member of Winston Hills Athletics Centre
    • That Emily Jordan be endorsed as a Life Member of Winston Hills Athletics Centre

    Executive Office Bearers
    In accordance with the Centre Constitution and Regulations, an election for the following Executive positions is to be
    conducted at this AGM:
    1) Treasurer
    2) Secretary

    These positions carry a term of two years. Executive members are expected to attend all Committee meetings and
    fulfil the responsibilities associated with those roles pursuant to the Constitution

    General Committee
    In accordance with the Centre Constitution and Regulations, an election for members of the General Committee is to
    be conducted at this AGM. Adult members of the Centre wishing to take part in the decision-making process of the
    Centre may nominate as members of the General Committee. These members have full voting rights and are expected
    to attend all Committee meetings. These positions are for a single year, until the following AGM. Details of Committee
    Positions can be found in the WHAC Rule and Regulations document
    https://www.whlac.org.au/whlac_inc_regulations-ver3-feb-2019-2//

    Nominations for the stated Executive Office Bearers and other members of the Committee are to be made on the
    nomination form provided and should be received by the Secretary on or before Monday 22 nd April. Nominations
    must be sent to:
    The Secretary, Winston Hills Athletics Centre, PO Box 108, Winston Hills NSW 2153
    or e-mailed to:info@whlac.org.au

    Items of General Business you wish to put forward for discussion must also be received by the Centre Secretary, at the
    above address by Monday 1st April, 2019. As per the Constitution, General Business will not be accepted from the
    floor at the AGM. In accordance with the Constitution, there is no proxy voting permitted.. No items of business will
    be accepted from the floor at the Annual General Meeting.

    The agenda for this Annual General Meeting, reports of the 2018/19 Committee, minutes of the previous Annual
    General Meeting and all items of business received will be posted on the Centre’s website at
    https://www.whlac.org.au/about-us/annual-general-meeting/, with additional copies available at the meeting. If you are unable to access any
    of the documents on the Centre website, please contact the Secretary at info@whlac.org.au or by telephone on
    0404199640 to arrange a copy to be sent to you.
    We hope you will be able to join us for the meeting, integral to the ongoing success of our Centre.

    Regards,
    Jeffrey Grubba
    WHLAC Secretary
    info@whlac.org.au