Notice of 47th Annual General Meeting
2023 Committee Nomination Form
NOTICE OF 2023 ANNUAL GENERAL MEETING
Dear Members,
Notice is hereby given of the 47th Annual General Meeting of members of the Winston Hills Athletics Centre Inc.
DATE & TIME
Wednesday, 26 April 2023. The WHAC Annual General Meeting will commence at 7.30pm
LOCATION
Gooden Reserve Board Room
The Business of the Annual General Meeting including:
• Confirmation of the minutes of the previous Annual General Meeting.
• Receipt of accounts and reports from the 2022/2023 Committee and on the activities of the Committee during the previous twelve months.
• Conduct an election for the positions of Treasurer and Secretary, together with members of the General Committee for the 2023/2024 season.
Special Business
The following Special Resolution will be put to Members.
• That Hugh Darling be endorsed as a Life Member of Winston Hills Athletics Centre
• That Daniel Bliss be endorsed as a Life Member of Winston Hills Athletics Centre
• That Jeffrey Grubba be endorsed as a Life Member of Winston Hills Athletics Centre
Executive Office Bearers
In accordance with the Centre Constitution and Regulations, effective 16th February 2022, the two positions due for election at the 2023 AGM are:
1) Treasurer
2) Secretary
Executive positions carry a two-year term and are subject to a staggered rolling election (Constitution clause 15.5 pursuant to Centre Regulation 13. Executive members are expected to attend all Committee meetings and fulfil the responsibilities associated with those roles pursuant to the Constitution and Regulations.
In accordance with the Centre Constitution and Regulations, an election for members of the General Committee is to be conducted at this AGM. Adult members of the Centre wishing to take part in the decision-making process of the Centre may nominate as members of the General Committee. These members have full voting rights and are expected to attend all Committee meetings. These positions are for a single year, until the following AGM. Details of Committee Positions can be found in the WHAC Rule and Regulations document https://www.whlac.org.au/whlac_inc_regulations-ver5-final-march-2023/
Nominations for the stated Executive Office Bearers and other members of the Committee are to be made on the nomination form provided and should be received by the Secretary on or before Wednesday 19th April 2023.
Nominations must be sent to:
The Secretary, Winston Hills Athletics Centre, PO Box 108, Winston Hills NSW 2153
or e-mailed to:info@whlac.org.au
Items of General Business you wish to put forward for discussion must also be received by the Centre Secretary, at the above address by Wednesday 19th April 2023 as per the Constitution, General Business will not be accepted from the floor at the AGM. In accordance with the Constitution, there is no proxy voting permitted. No items of business will be accepted from the floor at the Annual General Meeting.
The agenda for this Annual General Meeting, reports of the 2022/2023 Committee, Minutes of the previous Annual General Meeting and all items of business received will be posted on the Centre’s website athttps://www.whlac.org.au/about-us/annual-general-meeting/, with additional copies available at the meeting. If you are unable to access any of the documents on the Centre website, please contact the Secretary at info@whlac.org.au or by telephone on 0404199640 to arrange a copy to be sent to you.
We hope you will be able to join us for the meeting, integral to the ongoing success of our Centre.
Regards,
Jeffrey Grubba
WHLAC Secretary
info@whlac.org.au